Responsible for the day-to-day coordination of health systems strengthening initiatives and programs under the applicable Federally funded programs. Ensures that all administrative and programmatic requirements and deliverables of initiatives are met. Supports contracts administration and tracking/monitoring of deliverables in coordination with respective technical staff or the Deputy Director and Executive Director, and where needed, entry of contractor/consultant invoices into the PIHOA financial system. Assists in the development, refinement, and implementation of project work and evaluation plans. Fosters regular communication and enhances current partnerships among PIHOA membership, staff, project stakeholders, and funders. Provides program and project support and administration services as required. Assists Deputy Director/Executive Director with the preparation of Guam-based operational and grants budgets, including monitoring and reporting of approved Guam-based program and operational budgets, when assigned. Assists with organization-wide and program-specific financial audits as assigned.
Provides programmatic and project functions and support, as well as support for the day-to-day operational and administrative needs of the Guam PIHOA office. Initiates, prepares, and reconciles payment requests and invoices, tracks procurement transactions, manages office inventory, follows up on delinquent accounts receivables/payables, and administers financial and administrative files for the office. Overall supervision of travel (airfare, lodging, and ground transportation) and per diem requests as assigned. Upon request, assists in other special PIHOA programs and projects. Tracks and maintains the Lab Revolving Fund (LRF) registry under the supervision of the Regional Lab Coordinator. Serves as a point of contact for delivery and shipping of goods or equipment upon request.